SCBWI

Society of
Children's Book Writers
and Illustrators

Oklahoma / Arkansas

Oklahoma / Arkansas

Oklahoma/Arkansas SCBWI Spring Conference 2023

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Date/Time
Date(s) - 04/28/2023 - 04/29/2023
12:00 am

Location
Doubletree Warren Place
6110 S. Yale - Tulsa, OK

Category(ies)

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The Oklahoma/Arkansas Region of the

Society of Children’s Book Writers and Illustrators (SCBWI) invites you to join us for our

Spring Conference 2023

April 28-29, 2023
in Tulsa, Oklahoma

at the DoubleTree Hilton Hotel, Warren Place

6110 S. Yale Ave, Tulsa, OK

Friday, April 28th from 6:00 to 10:00 PM

Saturday, April 29th from 9:00 AM to 6:00 PM

 

Registration opens February 2, 2023

COVID POLICY UPDATE

https://www.scbwi.org/covid-policy-statement/

Anyone who registers but can’t attend due to a positive test will be refunded the conference registration, less the amount of any critiques.

*In addition, masks and sanitizing stations will be available.

Registration will open February 2nd to take part in this awesome opportunity to meet others that share a passion for helping children/teens through the power of art and literature!

Learn from leading industry professionals in the children/young adult publishing business and submit your work to them.

Scroll all the way to the bottom for more detailed information about the individual faculty members.

Wendy Loggia, Vice President and Senior Executive Editor, Delacorte Press, Random House Children’s Books- Wendy will critique the first ten pages of a Middle Grade, Young Adult, or Nonfiction manuscript. She will also be doing face to face consultations in combination with written critiques.

Alison Weiss, Acquisitions Editor at Pixel and Ink – Allison will critique the complete manuscript for a Picture Book or a Board Book; the first ten pages of a manuscript for a Chapter Book, Middle Grade, Young Adult, Nonfiction, or Graphic Novel; or an illustrator website. She will also be doing face to face consultations in combination with written critiques.

Jennie Dunham, Senior Agent at Dunham Literary – Jennie will critique a complete Picture Book or Board Book manuscript; or the first ten pages of a Chapter Book, Middle Grade, Young Adult, Graphic Novel, or Nonfiction. She will also do critiques in combination with face-to-face consultations.

Sarah Fisk, Associate Literary Agent at Tobias Literary Agency – Sarah will critique the first ten pages of a Middle Grade, Young Adult, or New Adult. They will also do critiques in combination with face-to-face consultations.

Karina Granda, Senior Art Director with Hachette Book Group –  Karina will critique Picture Book Illustrated Dummies; Author/Illustrator Graphic Novels; Illustrator only websites. Karina will also be doing face to face consultations.

Off-site Faculty

Morgan Hughes, Agent Assistant at Pippin Properties – Morgan will critique the complete manuscript of a Picture Book or Board Book; the first ten pages of a Chapter Book, Middle Grade, Young Adult, New Adult, Comic/Graphic Novel, or Nonfiction; Illustrator only websites.

Roma Panganaban, Literary Assistant, Janklow and Nesbit – Roma will critique the first ten pages of a Chapter Book, Middle Grade, Young Adult, New Adult, Nonfiction, or Comic/Graphic Novel.

Ian Tseng,  Children’s Editorial Assistant of Chronicle Books, reporting to Senior Editor Naomi Kirsten and Executive Editor Melissa Manlove  Ian will critique the complete manuscript for a Picture Book, or the first ten pages of a Middle Grade.

 

 

Optional opportunities for extra fees during registration include the following:

> $50 for an off-site, written critique by a speaker or off-site professional of your choice (first-come-first-served). SCBWI members, for tips on professional manuscripts please see pages 7-13 of THE BOOK: Essential Guide to Publishing for Children (log into www.scbwi.org and click on “Publications”).

Attendees choosing this option are responsible for getting their manuscripts/portfolio links submitted on time and correctly. After you register, you will receive more information and instructions via email from oklahoma-ARA@scbwi.com. No refunds on this option will be issued for late or unsubmitted manuscripts/portfolios; nor will a refund be issued for canceling your conference registration unless the spot is filled.

> $100 for a written critique by a speaker COMBINED WITH a face to face consultation to discuss the critique during the conference. This is the chance to get immediate, verbal feedback on your work, combined with the written critique.

Attendees choosing this option are responsible for getting their manuscripts/portfolio links submitted on time and correctly. After you register, you will receive more information and instructions via email from oklahoma-ARA@scbwi.com. No refunds on this option will be issued for late or unsubmitted manuscripts/portfolios; nor will a refund be issued for canceling your conference registration unless the spot is filled. Attendees choosing this option are also responsible for getting to their assigned location on time and leaving after your 10 minutes is up  After you register, you will receive an instructional email from oklahoma-RA@scbwi.com. No refunds on this option will be issued for late or missed appointments; nor will a refund be issued for canceling your conference registration unless the spot is filled.

 

> $20 for a booth/table space for the full conference to self-monitor and self-sell your own art or literature related to children/young adults only. SCBWI nor its representatives will be held responsible for anything at these booths.  NOTICE: If your books are carried by Best of Books in Edmond, our conference book sales bookstore, you do NOT need this space. This is only for books and merchandise that can’t be sold through Best of Books in Edmond.

 

Other free opportunities include the following:

> Attend the “Mingle with the Speakers” on Friday – choose this option as your way of RSVPing; the cash bar is at your own expense.

> Attend the post conference dinner with the speakers at a TBA local restaurant. Choose this option on your registration so we know how many to reserve space for. Your dinner will be at your own cost.

> Booth/table space for author/illustrators at the Book Signing. (This will be at the end of the conference on Saturday. You must choose this option if you want a space to sign books.)

> Participation in the “Illustrator Portfolio Showcase (You must choose this option if you want a space in the Portfolio Showcase.) Portfolios should be no larger than 11X17, approximately 10-15 pieces, (no original art). Bring it with you on Saturday. The Art Display tables will be set up in a designated location.  You may drop off your portfolio after you sign-in any time after 8:00 AM. Please be sure to pick it up no later than 5:00 PM. Postcard samples or business cards may also be placed in or next to your portfolio. Contact the OK Illustrator Coordinator, Jerry Bennett, at oklahoma-IC@scbwi.orgwith questions. If you are preparing an illustration portfolio for the first time, and you are a member of SCBWI check out the SCBWI Illustrators Guide (page 17) of THE BOOK: Essential Guide to Publishing for Children.

> Participation in the writing “Pitch Contest” or the illustrating “Postcard Contest”

Free to all attendees are the “Postcard” contests. Attendees and faculty will have the opportunity to vote on Saturday morning for their favorite pitch and their favorite illustrated postcard.

Entries must be submitted on-site at the registration table Friday night or before 8:45 AM on Saturday, April 29, 2023, AND follow the below guidelines to be allowed to participate in the contests: NO EXCEPTIONS. Any late entries, or entries that do not follow the guidelines will not be included in the voting.

To qualify for the Pitch Postcard Contest, you need to type (no handwritten entries will be accepted) in 12 pt. font on white paper (color paper will be disqualified) no larger than 6 x 4 (larger will be disqualified), a story pitch of no more than 40 wordswith no illustrations or pictures (anything with illustrations including illustrated letters/words will be disqualified). The winner will receive a free face-to-face consultation with Wendy Loggia.

To qualify for the Illustrated Postcard Contest, you need to use a paper no larger than 6 x 4 (larger will be disqualified) and illustrate a scene that evokes the power of story with no letters/words/signatures (anything with writing will be disqualified). The winner will receive a free face-to-face consultation with Karina Granda.

> Authors and Illustrators may have up to three of their currently-in-print and available books sold at the conference book table. Attendees choosing this option must contact the Book Sales Coordinator, Amy Stephens, at amydeestephens@yahoo.com by March 1, 2023, with the book title and author in order for their books to be sold at the conference book table.

> New Orientation Session with Oklahoma Regional Advisor Emeritus, Anna Myers and former Regional Advisor, Helen Newton. If this is your first time attending a writing/illustrating conference, or you are new to SCBWI, or would like to know more about SCBWI, this session is for you.

Hotel accommodations are available at a discounted rate of $119 plus tax at the DoubleTree Warren Place Hilton Hotel, by clicking this link:

https://www.hilton.com/en/attend-my-event/tulsydt-scb-0cf19e26-b5b9-40f5-b554-f2b33970679e/

Important!! Rooms in this rate block are limited, so do not delay.

Registration for SCBWI Members is $180 and for non-members is $220.

We are accepting credit/debit cards or a check/money order. Members will need to sign into SCBWI. After you select all your registration options and click submit to register, a pop-up box will appear that will ask for your payment information. Make sure to disable the pop-up blocker for the www.scbwi.org website in order to make a payment. If you do not know how to do this, please do an internet search on “how to disable a pop-up blocker for a safe website” for the type of computer you have.

If you pay by check, select the “Send Payment by Mail” option on the drop-down list of payment methods. If you opt to mail payment, your registration will not be approved until the check clears the bank. Critiques and consultation slots will not be reserved until your registration has been approved.

Please send check/money orders payable to OK SCBWI with a printout of your invoice to:
OK SCBWI
4142 Cove Dr

Yukon, OK  73099

Please put “2023 Conference Registration” on the envelope and/or check.

***If you need to break your payment into two installments – Choose the Pay Offline or Send Payment by Mail option. Then email me and we will make payment arrangements. Please note, the second installment must be paid by April 15, 2023. Also, if you are purchasing critiques, that portion must be paid before the critiques are sent off.

Conference Cancelation Policy: Until March 28, 2023, partial refunds for conference registration and optional add-ons will be considered on individual circumstances at the Oklahoma SCBWI Regional Advisor’s discretion. In most cases, no refund will be issued after March 28, 2023.

We can’t wait to see you at the conference!

Gaye Sanders, Regional Advisor for OK/AR-SCBWI

Wendy Loggia, Vice President and Senior Executive Editor, Delacorte Press, Random House Children’s Books 

 

Wendy Loggia is a book editor and prolific author of books for tweens and teens, and her books have been published in multiple languages. She loves the glow of holiday lights in the snow, and all the traditions of the holiday season, including hiding a teeny-tiny Christmas pickle ornament on her tree. All I Want for Christmas is her latest novel. She lives with her family in New Jersey. Follow her on Instagram at @authorwendyloggia and @wendyloggia on Twitter.

  

Alison S. Weiss, Acquisitions Editor, Pixel+Ink Books –

Alison has been in publishing for almost fifteen years. She is currently acquisitions editor at Pixel+Ink (part of the Trustbridge Media Group), a publisher focused exclusively on series publishing with transmedia potential. Her series include The Curious League of Detectives and Thieves by Tom Phillips, Plotting the Stars by Michelle A. Barry, The Recess Genius by Janet Sumner Johnson, illustrated by Stacy Ebert, and the forthcoming Clara Poole by Taylor Tyng and The Sinister Secrets of Singe by Sean Ferrell, illustrated by Graham Carter. Alison ran her own editorial consultancy, working with publishers including Simon & Schuster, Audible, and Arctis, as well as private clients, and was editorial director at Sky Pony Press, where her list included William C. Morris Finalist Devils Within by S.F. Henson, the Project Droid series by New York Times bestselling author Nancy Krulik and Amanda Burwasser, illustrated by Mike Moran, the Timekeeper trilogy by Tara Sim, and the Mahabharata-inspired Celestial Trilogy by Sangu Mandanna. In 2016 she was named a Publishers Weekly Star Watch Honoree. She’s been trying to live up to the title ever since. You can follow her on Twitter @alioop7 and learn more about Pixel+Ink at www.pixelandinkbooks.com.

 

Karina Granda, Art Director, Little, Brown Books for Young Readers

Karina Granda is an Art Director at Little, Brown Books for Young Readers. She works across a range of formats which include Picture Books, Middle Grade, Young Adult, and Graphic Novels. She has designed and art directed many award-winning and bestselling books including The Proudest Blue, The Magic Misfits series, The Door No Return, Stamped and Stamped (for Kids), The Inheritance Games series, the Folks of the Air series, Internment, and the Love & Gelato series. When not reading or making books, she loves hunting for the best cheese and donuts, taking long walks (city or nature!), wandering through museums, and watching reality TV.

Jennie Dunham, Senior Agent and Founder, Dunham Literary, Inc.

Jennie Dunham (AALA, SCBWI, Authors Guild member) founded Dunham Literary, Inc. in 2000 after working at three literary agencies. Her clients have been New York Times bestsellers and have won awards such as Boston Globe Horn Book Honor, New York Times Best Illustrated Book of the Year, the Charlotte Zolotow Award, International Reading Association Award, and the Schneider Family Award. Her agency represents children’s books for all ages from novelty and picture book through middle grade and young adult as well as literary fiction and non-fiction for adults.

 

Sarah Fisk, Associate Literary Agent, The Tobias Agency

 Sarah N. Fisk is a former mechanical engineer who made the switch to publishing in 2011. They have worked in the publishing industry as an editorial assistant, author’s assistant, publicist, and art director. Sarah is a former Pitch Wars mentor, board member, and Agent Liaison. They host the podcast Queries, Qualms, & Quirks and are one of the founding members of Disability in Publishing. Sarah is a literary agent at the Tobias Literary Agency, representing all genres in Middle Grade and Young Adult as well as adult science-fiction, fantasy, and romance. Learn more at www.sarahnfisk.com.

Offsite Faculty

   

Morgan Hughes, Assistant Literary Agent, Pippin Properties

Morgan Hughes will never forget sitting on the couch at night listening to her mother read aloud. She loved to beg for “one more chapter,” and her mother would usually give in. Now, Morgan will discuss her latest read with anyone who will listen and strives to spread her love for reading to others. She studied creative writing and literature at Texas Tech University, where she earned both her Bachelor’s and Master’s degrees.

 

Roma Panganiban, Literary Assistant, Janklow and Nesbit

Roma Panganiban joined Janklow & Nesbit in 2019 after getting her start in publishing at The Gernert Company. She studied English and Psychology at Allegheny College, and Modern and Contemporary Literature & Culture at the University of York (UK). Roma’s taste leans literary across the board, and she prefers high-concept, plot-driven MG and realistic, emotional YA (both contemporary and historical), especially featuring protagonists who rarely see themselves as the main character. She is particularly drawn to narratives about unexpected friendships, niche subcultures, children of immigrants, everyday magic, real-world issues, and smart, weird kids. Above all, she values thoughtful, clever, beautiful prose; compelling, idiosyncratic voices; and fresh, unexpected perspectives. Her list prioritizes books from marginalized perspectives that allow young readers to better understand and embrace each other, themselves, and the world around them. Roma is a member of the American Association of Literary Agents and an ambivalent Twitter user (@romapancake).

 

Ian Tseng,  Children’s Editorial Assistant of Chronicle Books, reporting to Senior Editor Naomi Kirsten and Executive Editor Melissa Manlove

Ian recently graduated from UC Berkeley with an English degree, as well as minors in Education and Creative Writing, and he completed his senior honors thesis on Asian American Children’s Literature under the advisorship of children’s literature scholar Dr. Sarah Park Dahlen. During his time at Berkeley, he also taught the Children’s Literature DeCal Course for six semesters, served as an English tutor for the Art of Writing Tutoring Program, and worked as a children’s bookseller at Mr. Mopps’ Children’s Books. Now, Ian has moved across the Bay to San Francisco, where he helps publish even more wonderful children’s books as the Children’s Editorial Assistant of Chronicle Books, reporting to Senior Editor Naomi Kirsten and Executive Editor Melissa Manlove.

 

Last note – almost there! When you register, I have to manually accept your booking. That will happen usually at the end of my work day, so hang tight if you register before 4:00 p.m.  They will be confirmed sequentially in the order in which they are submitted.

We can’t wait to see you at the conference!

Gaye Sanders, Regional Advisor for OK/AR-SCBWI

 

 

 

 

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Non Member Ticket - $220.00


Standard Ticket - $180.00

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The SCBWI Anti-Harassment Policy
The SCBWI Anti-Harassment Policy
To register for an SCBWI event, you are required to acknowledge our Anti-Harassment Policy.
Scroll to the bottom to read the policy.

You will then be able to click the checkbox indicating that you have read our policy.

 

The Society of Children’s Book Writers and Illustrators (SCBWI) is dedicated to providing a safe and harassment-free environment for all of its members and will take any and all necessary steps to address and prevent harassment at events associated with SCBWI. Harassment under this policy may include verbal comments, written comments, displayed images, or behaviors such as intimidation, stalking, body policing, unwelcome photography or recording, sustained disruption of talks or other events, inappropriate physical contact, unwelcome sexual attention or advances, and bullying or coercion. 

The SCBWI Member Anti-Harassment Policy applies to all situations of harassment or intimidation at any SCBWI Event. An “SCBWI Event” is any event, meeting or activity that is authorized by an SCBWI Regional Manager to be sponsored by, or affiliated with, SCBWI. SCBWI events may include, if properly authorized by an SCBWI Regional Manager, the Annual Summer Conference in Los Angeles, the Annual Winter Conference in New York, regional conferences, meetings and meet-ups. This SCBWI Member Anti-Harassment Policy also applies to “SCBWI On-Line Interactions,” which include Zooms, Webinars, online meetings, communications and content posted on, or directed towards, SCBWI’s Social Media accounts or sent through any of the communication tools available on SCBWI’s website, www.scbwi.org. SCBWI’s Social Media accounts under this policy include the official SCBWI accounts on Facebook, Instagram, Twitter, Pinterest, Tumblr and LinkedIn.

 

Code of Conduct

All participants in SCBWI Events and SCBWI On-Line Interactions, including faculty, volunteers, staff, and attendees, are required to comply with the following anti-harassment code of conduct. The SCBWI Anti-Harassment Policy prohibits harassment, including but not limited to the following behaviors:

  • Intimidation, stalking, or following;
  • Sustained disruption of talks or other events;
  • Unwelcome sexual attention or advances;
  • Abusive verbal comments;
  • Quid pro quo– sexual harassment that occurs when one in an authority position requests sex or a sexual relationship in exchange for professional consideration or favors;.
  • Harmful or prejudicial verbal comments, written comments, or visual images related to gender, sexual orientation, ethnicity, race, religion, socio-economic status, disability, age, appearance, body size, or other personal characteristics;
  • Inappropriate use of nudity and/or sexual images
  • Unwelcome or uninvited attention or contact
  • Physical assault (including unwelcome touching or groping);
  • Real or implied threat of physical harm;
  • Real or implied threat of professional or financial damage or harm;
  • Body policing, unwelcome photography or recording;
  • Doxing
  • Harassment does not include respectful disagreement or reasonable and respectful critique made in good faith. SCBWI continues to welcome and appreciate presentation of appropriate controversial ideas, free speech, and creative artistic expression. SCBWI encourages members to hold one another accountable to the Code of Conduct as stated in this part of the Policy and to take the perspectives of others seriously when a disagreement arises.

We expect all participants at SCBWI activities, meetings, and networking events to abide by this Anti-Harassment Policy in all venues, including sanctioned events, ancillary events, unofficial events, and social gatherings.

 

Reporting Procedures

Any person who believes there has been a violation of the SCBWI Anti-Harassment Policy can report the offense in one or all of the following ways:

  • Certain SCBWI Events, including the Annual Summer Conference in Los Angeles and the Annual Winter Conference in New York, will designate one or more Safety Team Members who will be available during the conference to provide a safe space for members to report an incident. The Safety Team Member will report directly to the conference director or regional advisor in charge.
  • A complainant may submit a complaint under this policy to the Director of Community Marketing and Engagement, the Director of Illustration and Artist Programs and/or your Regional Manager.
  • SCBWI has a dedicated email address for reporting any potential incident of harassment under this policy. Anyone who chooses to report an incident can find the Anti-Harassment Report Form on the SCBWI website (About > Anti-Harassment) or use the following link: https://www.scbwi.org/anti-harassment-report-form/. Reports should include the substance of the complaint, date, and whenever possible, a list of witnesses or a reference to the relevant URLs, if the offense occurred through an SCWBI On-Line Interaction.

SCBWI will investigate all complaints subject to the SCBWI Anti-Harassment Policy. If the policy applies, SCBWI will investigate the matter and take whatever action is necessary and appropriate to prevent a recurrence and protect the environment at SCWBI Events. If a complaint is made anonymously, please note that SCBWI will not be able to follow up on an anonymous report with the complainant directly, as SCBWI will not have contact information for the anonymous complainant. Moreover, anonymous complaints may hinder SCBWI’s ability to investigate the complaint.  SCBWI will take steps to protect the confidentiality of the complaint, to the extent possible.  However, complete confidentiality may not be possible in all circumstances.  SCBWI will make every attempt to respond to a named complainant in a timely fashion.

If appropriate, SCBWI may report the incident to local authorities.

 

Non-Retaliation

The SCBWI Anti-Harassment Policy prohibits retaliation against a member of the SCBWI community for reporting harassment, intimidation or discrimination, or for participating in an investigation relating to any complaint made under this policy. The sanctions for retaliation are the same sanctions available to address any other violation of the SCBWI Anti-Harassment Policy.

 

Sanctions

SCBWI takes all allegations of harassment seriously. Complaints will be investigated by SCWBI if they fall within the scope of SCWBI’s Anti-Harassment Policy. Depending on the results of the investigation, SCWBI will determine whether a sanction is appropriate.

Sanctions for faculty, speakers, volunteers, staff or board members may include any of the following:

  • warning the party involved that the particular behavior is inappropriate and must be ceased;
  • immediate removal from a particular event;
  • denial of access to SCBWI spaces and venues on a temporary or permanent basis;
  • withholding of a contracted honorarium;
  • prohibition from future speaking engagements;
  • prohibition from future faculty appointments;
  • expulsion from SCBWI; and/or
  • removal from the Board of Advisors or Board of Directors, when appropriate.

Sanctions for attendees, members, and guests can include any of the following:

  • warning the party involved that specified behavior is inappropriate and must be ceased;
  • immediate removal from a particular event, without refund;
  • denial of access to SCBWI spaces and venues on a permanent or temporary basis;
  • termination of SCBWI membership, without refund; and/or
  • prohibition of future SCBWI membership.

If the conduct at issue involves one of SCBWI’s employees, SCBWI will utilize whatever corrective action is appropriate based on the result of the investigation and subject to SCBWI employment policies and practices.

 

Confidentiality

SCBWI will make every reasonable effort to conduct all investigations into allegations of harassment, intimidation, or discrimination in a manner that will protect the confidentiality of all parties and witnesses. Notwithstanding the above, confidentiality is not absolute, and those with a legitimate business reason to know and be informed of the allegations will be so informed. Parties to the complaint should treat the matter under investigation with discretion and respect the reputation of all parties involved.

    

If you wish to file a complaint or an anonymous complaint, CLICK HERE to access the Anti-harassment Report Form.

If you have questions regarding this policy, you may send an email to tammybrown@scbwi.org. Please include the words "Anti-Harassment Policy" in the subject line. 

 

I have read and accepted the SCBWI Anti-Harassment policy.

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